Lifecycle management of eRecords reduces risk and satisfies compliance

From email and IM, to documents, images and more, there’s a high cost associated with poor management and retention of business-critical records. In fact, many regulatory industries have clearly defined requirements for records retention and destruction. Not staying in compliance with these requirements and not having a reliable records management plan can result in unnecessary risks and costs to your business.

Poor records management can cause:

• Overburdened IT infrastructures
• High fines and penalties for non-compliance
• Poor litigation outcomes
• Lost revenue opportunities for your business

Technology is the key to meeting records retention and destruction requirements.

Establishing a scalable, reliable, and automated records retention program is essential to:

• Supporting improved compliance and litigation outcomes
• Minimizing the costs and risks associated with poor records management and retention
• Controlling IT costs by reducing the amount of information that is retained

Safecore supports full lifecycle management and retention of records that helps businesses eliminate costs associated with keeping too much information for too long, and helps these companies stay in compliance with mandated retention times and corporate policy.

Safecore’s records lifecycle management offering includes:

Email and IM Archival, Retrieval and Management: SafecoreMA extracts all emails and instant messages as they are communicated and delivers them to a dedicated or shared archive at Safecore’s facility where they are kept securely for your retention period (typically 3 to 7 years), kept available for on-demand retrieval as required, and easily identified and destroyed when mandated retention dates have expired.

Lifecycle Consulting and Data Migration Services: SafecorePro is a series of critical archive support services, including data migration, document scanning, lifecycle management consulting, and litigation and compliance support services where we assist in the process of developing and managing a corporate records lifecycle program to define which records you need to keep, how long you need to keep them and when they can safely be destroyed.

Secure Document Sharing: With SafecoreVDR, you can provide your legal or review team with a turnkey solution for securely sharing and storing online compliance, legal and corporate materials.

SafecoreMA for email and IM lifecycle management.

SafecoreMA provides enterprise-level archiving, mailbox management (email and instant messages), corporate governance, regulatory, compliance, discovery and litigation support solutions.

It combines automation of outbound, inbound, and internal email collection, instant messages, and other electronic content, with the ability to intelligently index the content and manage its retention period of all messages and attachments. And, it offers efficient, high-volume searching and document production capabilities to make retrieving, reviewing and exporting archived messages easy and user friendly.

SafecoreMA email and IM lifecycle management support offers a reliable way for businesses to archive, search, retrieve—and control—the retention and destruction of massive amounts of electronic data, including: 

• Email
• Communications  
• Instant Messages
• Documents
• Images 

SafecoreMA supports records compliance and retention requirements for:

• SEC
• NASD
• NYSE
• Sarbanes-Oxley
• HIPAA
• FDA
• IRS
• DoD
• Safe Harbor – data privacy

Learn more about SafecoreMA.

SafecorePro for data migration and lifecycle management consulting

SafecorePro services can reduce the time and resources that are needed to meet the demands of records retention and lifecycle management. The SafecorePro suite of services includes:

• Data migration: SafecorePro offers assistance in transferring data from tapes and paper to an online archive for effective retention and retrieval for compliance, eDiscovery and more.
• Scanning and Management: Let us transfer your paper documents to electronic records.
• Lifecycle Consulting and Planning Services:Get the expert advice you need to forecast, prepare and implement data management, retention and destruction strategies for archiving, due diligence, regulatory compliance, and records management to keep your business running smoothly.
• Compliance Support: SafecorePro provides regulatory compliance, legal and audit documentation assistance to ensure records retention compliance and to prepare your business for audit or inquiry.
• SafecoreEye: Proactive email and Instant Message monitoring.

Learn more about SafecorePro services.

SafecoreVDR for secured online records management

SafecoreVDR is a virtual data room that lets you replace paper-based records management with a centralized, virtualized content that’s searchable, accessible--yet secured. With SafecoreVDR, you get a turnkey solution for securely managing archived records, including legal materials, regulatory documentation and more.

Learn more about SafecoreVDR for secure records management sharing.